The Sussex Cancer Fund – Privacy Policy relating to Personal Information
Approved by the Chairman of the SCF Board
Effective date 1st September 2022
At the Sussex Cancer Fund, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people, how we use it and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.
Any questions regarding this Policy and our privacy practices should be sent by email to uhsussex.scfadministrator@nhs.net or by writing to Sussex Cancer Fund, Sussex Cancer Centre, Royal Sussex County Hospital, Brighton BN2 5BE.
Who are we?
The Sussex Cancer Fund was established in 1981 to work with the NHS to create new and improved facilities providing the best possible cancer care for Sussex. Since then, £3 million has been raised to make the Sussex Cancer Centre more attractive, comfortable and effective – and also to fund a substantial part of the Horizon Centre building and running costs together with Macmillan.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about products and services, to make a donation or attend one of our events. We also obtain information – only with your permission already given – from on line donation platforms such as Just Giving and Fund – Raising Hero
What type of information is collected from you?
The personal information we collect can include your name, postal address, email address, IP address, phone number, etc
How is your information used?
We may use your information to:
- process a donation that you have made;
- to carry out our obligations arising from any contracts with you and us;
- seek your views or comments on the services we provide;
- notify you of changes to our services;
- send you communications which you have requested and that we feel may be of interest to you. These may include information about campaigns, appeals, other fundraising activities; processing of a grant or job application.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. We will check with you annually that you are happy that we continue to hold your personal data.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for any purpose including marketing unless we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
Your choices
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the SCF web site form on which we collect your information. You can also decide whether or not to give permission for your personal data to be given to SCF by the on-line donation platforms we use.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent.
How you can access and update your information
The accuracy of your information is important to us. If you would like to change or access any information that we hold about you, or make a complaint regarding this information, please contact us on uhsussex.scfadministrator@nhs.net
We have procedures in place to deal with any concerns or complaints regarding your personal information.
Security precautions are in place to protect the loss, misuse or alteration of your information.
When you give us personal information, we take careful steps to ensure that it’s treated securely. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
Use of ‘cookies’
Like many other websites, the Sussex Cancer Fund website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. They help to improve our website and deliver a better and more personalised service.
It is possible to switch off cookies by setting your browser preferences.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third- party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Age 16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of the UK
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the UK. By way of example, this may happen if any of our servers are from time to time located in a country outside of the UK. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the UK in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the UK, your information may be transferred outside the UK in order to provide you with those services.
Review of this Policy
We keep this policy and our procedures for managing personal data under regular review.
Contacts
Please contact the Administration Manager at SCF who manages the processing of personal data.
